Limit number of versions to retain in a document library doesn’t work
UPDATE
I have had an update from Microsoft on this issue, apparently the wording is wrong.
It will retain the number of major versions entered, but the number for minor versions is not to limit the number of minor versions, but to limit the number of major versions that have minor versions (Does that make sense?).
For example, if I set major versions to 10 and minor versions to 2, it will show me 10 major versions of which 10 and 9 will have minor versions still available.
The problem here is that I can still create 100 minor versions so this is not helping me limit the amount of versions my users keep and keep my storage costs down
n a document library under “Versioning Settings” you can choose to set the number of major and minor versions to retain.
This does not work! You are still able to create more than the number of versions specified in both major and minor
Version
I have spoken to Microsoft and they have confirmed this to be a “design limitation”. Has anyone ever got someone at Microsoft to say “bug”?
I’ll keep you updated if I get a fix for this.
Curious if you had any comments or updates on this. Would love to see a solution to control the number of minor/draft copies per major version.
Hi Toby, The MS help pages has the following info regarding the limit of versions – “If you limit the number of versions to retain, the oldest versions are permanently deleted when the limit is reached. They are not sent to the Recycle Bin. ” The update from MS in your post seem to sugest a different conept. Please let me know if you have any update. Thanks. VJ
Hi VJ, The MS help quote is still correct. Old versions are always permanently deleted. My post is about how this is applied. I was looking for a solution on how to retain a certain amount of major and minor versions
SP site retains the current version plus the number of older versions mentioned in the Version Settings page. Thanks, VJ